General Privacy Notice

With this General Privacy Notice we provide you information on why and how we process your personal data as a controller for our general purposes, i.e., for other purposes than concerning our services.
 

We process your personal data for the following purposes:
c) Customer relationships with employer companies
d) Business partner relationships
e) Communications
f) Cookies
 

You find our privacy notice of our headhunting services behind this link: Headhunting Privacy Notice.
 

1) WHAT DEFINITIONS ARE USED IN THIS PRIVACY NOTICE?
 

Controller means a party that is in charge of the personal data processing activities.
Data subject is a term for a human being in accordance with data protection laws.
GDPR means the EU General Data Protection Regulation (679/2016).
Legal basis for processing means the legal basis with which the controller processes personal data of a data subject. Article 6 of the GDPR contains provisions on legal basis for processing.
Personal data means any data concerning a data subject or data with which a data subject can be identified with.
Privacy notice means a data protection document that has been drafted according to Articles 13 and 14 of the GDPR, and with which the controller may inform its data subjects of the ways their personal data is processed.
Processor means a party that processes personal data for and on behalf of the controller.
Profiling means the automatic processing of personal data, in which the personal characteristics of the data subject are assessed using personal data.
Purpose for processing means the reason why the controller processes personal data of a data subject.
 

2) CONTACT DETAILS OF THE CONTROLLER
 

Ideal Scouting Oy (Company ID: 3238429-9) is the controller of your personal data. The address of the controller is PL 41, 00211 Helsinki, Finland.
 

If you have any questions relating to this privacy notice, please contact us per mail: privacy@idealscouting.com.
 

3) WHY DO WE PROCESS YOUR PERSONAL DATA?
 

We process your personal data for the below mentioned purposes of processing. Below you will also find information on what personal data we process and what are the legal basis for our processing activities.
 

c) Customer relationships with employer companies
Explanation: Personal data is processed in our customer relationships with employer companies.
Category of data subjects: Employer companies (contact persons).
Categories of personal data: Basic information and contact details.
Legal basis for processing: Performance of our contractual obligations.
 

d) Business partner relationships
Explanation: Personal data is processed to maintain our relationships with our business partners. Category of data subjects: Business partners (contact persons).
Categories of personal data: Basic information and contact details.
Legal basis for processing: Performance of our contractual obligations.
 

e) Communications
Explanation: Personal data is processed for communications purposes.
Category of data subjects: Persons who contact us.
Categories of personal data: Basic information and contact details and other possible data disclosed to us.
Legal basis for processing: Our legitimate interests, according to which we carry out our communications. Our interests are in line with those of the people who contact us, as they expect us to process their data for communications purposes.
 

f) Cookies
Explanation: Personal data is processed so that we can use cookies.
Category of data subjects: Persons who visit our websites.
Categories of personal data: IP addresses and website behavior.
Legal basis for processing: Consent based on Section 205 § of the Act on Electronic Communications Services of Finland (917/2014) concerning non-essential cookies.
 

NB! You may have a right to object data processing for these purposes (see section concerning your rights).
 

4) FROM WHERE DO WE COLLECT YOUR PERSONAL DATA?
 

We collect personal data concerning you from various sources. The sources of information we use depend on our processing purposes.
 

c) Customer relationships with employer companies / d) Business partner relationships
We collect your personal data from yourself, employer companies, business partners, authorities, and various public sources such as the trade register.
 

e) Communications
We collect your personal data from yourself (e.g. via communications services).
 

f) Cookies
We collect your personal data by using cookies. Website data is processed by Google Analytics and GoDaddy.
 

5) DO WE DISCLOSE OR TRANSFER YOUR PERSONAL DATA?

5.1) Disclosure of personal data
By default, we do not disclose your personal data to third parties. However, if we are required by mandatory law or authority to disclose your personal data, we will assess the lawfulness of the disclosure on a case-by-case basis. We may disclose your personal data to employer companies provided that you have given your consent to the disclosure.
 

5.2) Transferring personal data to providers of digital services
We may transfer your personal data to third parties who provide digital services when we use their services, for example data storage service providers (e.g., cloud service providers) and communications services providers (e.g., email service providers). As such third parties are our processors, we ensure that we conclude adequate personal data processing agreements and safeguards in relation to the data transfers.
 

5.3) Transferring personal data outside the EU / EEA area
Your personal data may be processed outside the EU and the EEA area. In these situations, we ensure an adequate level of data protection, for example through standard contractual clauses and other similar arrangements.
 

6) HOW LONG DO WE RETAIN YOUR PERSONAL DATA?
 

The retention period of your personal data depends on the purposes for which we process your personal data. We inspect the necessity of the personal data stored regularly and keep records of the inspections.
 

c) Customer relationships with employer companies / d) Business partner relationships
We retain personal data for as long as the contractual relationship between us and the employer company or business partner is valid.
 

e) Communications
We store necessary personal data for a time period of three (3) years after the contact has been made.
 

f) Cookies
Retention period depends on each cookie used.
 

7) WHAT DATA PROTECTION RIGHTS DO YOU HAVE?
 

You may have the right to use the below listed data protection rights under the EU General Data Protection Regulation (679/2016):
– Right to inspect (art. 15)
– Right to rectify (art. 16)
– Right to erasure (art. 17)
– Right to restriction of processing (art. 18)
– Right to data portability (art. 20)
– Right to object (art. 21)
– Automated individual decision-making, including profiling (art. 22)
 

If you would like to use your rights or inquire something about data protection, please be in touch with us in written form: privacy@idealscouting.com.
 

Your rights may only be exercised once your identity has been properly verified. You may also have a right to lodge a complaint with the data protection authorities, if you think that the processing of your personal data infringes data protection laws.
 

8) CAN THIS PRIVACY NOTICE BE AMENDED?
 

We have a unilateral right to modify this privacy notice. We modify the privacy notice whenever necessary, for example in the case of changing legislation. The modifications take effect immediately when we post the up-to-date version of this privacy notice to our website. If we make significant changes to the privacy notice, or if there is a significant change in the way it is used, we will notify the data subjects.
 

(Last update on 28.6.2023)